International standards

Petrol procedures

In the international petrol trade business, a number of standard procedures are used, these procedures are described on this page.

Option 1

  1. Buyer sends ICPO to Seller on receipt of Soft Offer along with Tank Storage Agreement {TSA}
  2. Seller issues commercial invoice {CI} for the available quantity in the storage tank to the buyer, Buyer signs and returns to the seller within 24 hours.
  3. Seller issues, Tank Storage Receipt (TSR), Injection Report and ATV to the buyer, buyer verify the product within 48 hours and issues TSR to the seller.
  4. Seller verifies buyer’s tank storage receipt {TS R) and issues DTA- Dip Test Authorization, Fresh SGS Report, Buyer order SGS to conduct Dip test of the product in the Tank on buyer expenses.
  5. Upon successful dip test Seller shall immediately submit the {SGS} Inspection Report along with the full Proof of Product {POP} to the Buyer,
  6. Buyer makes 100% payment by MT 103 TT wire transfer for the total product and Seller pays commission to all intermediaries Involved in the transaction 24 hours after confirmation of the buyer’s payment.
  7. Seller injects product into buyer’s shore tank.
  8. Seller submits the draft SPA for review for R&E Monthly delivery.
  9. Buyer revises and approves the SPA and issues SBLC/IRDLC irrevocable, non-transferable, for month’s shipment value, documentary letter of credits for length & contract and for each lift per schedule, Buyer pays after dip test by MT 103 Wire transfer on each month.
  10. The subsequent delivery shall commence according to the terms and conditions of the contract.
  11. Seller pays commission to all intermediaries as per IMFPA/INCNDA 24 hours after receiving payment from buyer Authorized Signatory.

Option 3

  1. Buyer issues CP (company profile) and ICPO with company registration certificate.
  2. Seller Issues CI (commercial Invoice) with tank number and TSR number to be included in CI, buyer countersigned within
    24 hours and return back to the seller.
  3. Seller provides the tank farm contact to the buyer for the buyer to take over seller’s tank and pay for extra 3-4 days minimum in order for the buyer to conduct dip test.
  4. Seller issues the below POP documents to buyer’s secured email for verification.
    Tank storage agreement.
    ii, Tank storage receipt with GPS of tank location Hi. Passport product analysis.
    iv. Authorization To Sell and collect (ATSC).
  5. Within 48 hours buyer provides extended TSR
  6. Seller and Tank Farm Company endorse DTA
  7. Buyer conducts Dip test and pay for total products via MT10311-T
  8. Seller pays all intermediaries

Option 2

  1. Buyer issues ICPO with company profile to the seller.
  2. Seller issues a Commercial invoice for the life-table quantity. The Buyer appoints a tank farm company to be used by the seller for the reception of the lift-able quantity and signs back Commercial invoice together with the Tank Storage Agreement
    (T SA —for at least, 8 days to avoid unforeseen inconveniences) & ATV to the seller.
  3. Seller contacts the buyer’s tank farm and verifies the reliability. Seller and Buyer jointly pay for the tanks according to the number of days the product will be fully transferred into the tanks and also for the number of days it will take for Dip Test and Lifting and obtain Tank storage receipt (TSR) from the tank farm for documentation by both seller and buyer —Seller can pay first for the avoidance of doubt about his ability to perform; buyer must then pay immediately after Seller has furnished him the Payment Receipt of his payment of 50% of the Tank Storage cost – the Payment for tank storage is jointly done to show commitment on both sides).
  4. Seller injects product into the Tanks and seller issues to buyer DTA, Buyer contacts the tank farm and arranges to dip test and lift the product_ Seller issues Authority to Sell (ATS) to Buyer.
  5. Upon successful dip test, buyer make payment via MT103 TT wire transfer for the total life-table quantity; seller issue to buyer all exportation Documents.
  6. Seller transfer title of ownership to the buyer. Buyer Lift the product.
  7. Seller and buyer sign 12 Month Contract.

Option 4

  1. Buyer issues an official ICPO with full buyer banking details & company registration certificate.
  2. Seller issues a commercial invoice for first lift quantities for both party’s signatures and endorsement.
  3. Buyer provides Tank Storage Lease Agreement [TSA].
  4. Seller verifies buyers TSA and issues the below-listed Document:
    (a)Freight cargo manifest.
    (b)Commitment to Supply.
    (c)Product Passport Dip Test Report.
    (d)Authorization To Sell (ATS).
    (e)Bill Of Lading (B/L).
  5. Within 48 hours buyer issues his tank storage receipt [T R] where the product will be injected at the discharge port. Seller verifies TSR and issues NOR_ ETA ATE_ DTA.
  6. On arrival at the discharge port: the vessels transfer the fuel to the Buyer’s nominated tanks.
  7. After fuel injection is completed; Buyer conducts DIP TEST Inspection for Quantity and Quality of the fuel.
  8. Upon Successful DIP TEST Inspection Q&Q by the Buyer, within 24-48 Hours Maximum Buyer makes payment via MT103 Wire Transfer for the Total Value of the Product Delivered into the Buyer Tank and Simultaneously Title to the Product is Transfer to the Buyer and Seller hand over all Exportation Documentation in relation to the petroleum product.
  9. Commission is paid to Intermediaries involve in the Transaction.
  10. Buyer issues non-operative IRDLC for the value of one month’s deliveries. Seller issues a 2% performance bond which activates the Buyers bank instrument.
  11. Deliveries per contracted delivery schedule begins

Conditions and procedures

FOB’s Rotterdam

Explanation

We have here an attachment regarding the accepted PROCEDURE for all FOBs products from
Rotterdam. There are three and sometimes four procedures and the buyer can select the one
suitable depends on his ability to perform. The following rules apply to any of the procedures.

  • Buyer can select only one of them for any FOB-Rotterdam transaction.
  • Buyer cannot mix and match nor negotiate anything in the procedure.
  • Buyer cannot change a word in any of the chosen procedures
  • Seller does not sign buyer’s ICPO.
  • Seller does not endorse buyers ICPO.
  • If your ICPO is to the standard, you will get the commercial invoice. We have NCNDA policy strictly in place, which
    comes with or the C-I or during SPA. We expect the buyer to copy and paste exactly his
    chosen procedure into his ICPO.
  • All ICPO’s must contain the contacts details of the buyers CEO/Director/ Who endorsed that
    particular ICPO.

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